Organization:CIMMYT
Location:Mexico City
Description:
We are seeking a dynamic, innovative, self-motivated, and service-orientated professional for the position of Administrative Assistant in the Corporate Services Program - Budget, Reporting and Analysis Unit (BRU).
The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit research and training organization with partners in over 100 countries. Please refer to our website for more information: www.cimmyt.org
The position will be based at CIMMYT's Main Campus (located 45 km northeast of Mexico City, Mexico).
Specific responsibilities of this position will include but not be limited to the following:
- Coordinate with supervisor to prepare purchase requisitions and expense reports.
- Submit to PMU reports prepared by BRU, ensuring tracking consecutive numbers, filling in control sheets and filing.
- Provide support in preparation of reports, communications materials, PowerPoint presentations, etc.
- File documents related to each project timely, to ensure that all the projects information are complete and accurate.
- Request invoices and debit notes to Accounting Department.
- Work closely with the work team during special projects and annual audits searching and providing documental supports.
- Control and send to the General Archive the journals processed monthly.
- Schedule regular meetings and logistical matters related to each meeting; including the coordination of some events and arrange travel logistics of BRU personnel (ticket booking, transport and accommodation arrangements, visa, etc.)
- Assist in communicating with CIMMYT colleagues and external contacts, taking calls and general correspondence.
- Perform other support tasks, including but not limited to: monitoring of some issues related to the information from/to BRU; filling in the specific forms for special reports; updating database for controlling of reporting; reporting and following up of maintenance services required.
- Other related tasks as assigned by his/her supervisor from time to time.
We are seeking candidates with the following qualifications:
- BA/BS in Accounting, Administration or a related field. Recent graduates are welcome to apply.
- Minimum of 1 year of experience in a similar position.
- Good bilingual skills (English/Spanish), including presentation skills.
- Proficient in Microsoft office (Word, Excel, PowerPoint).
- Highly motived, organized and analytical individuals who have the ability to interact with internal and external stakeholders, including external auditors.
- Strong level of customer orientation and flexibility, with a high level of attention to detail.
- Ability to interact effectively with all employees, including Unit Managers, in a multicultural and multidisciplinary work environment.
- Ability to work with different nationalities, under pressure and as a member of diverse work team.
CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes Year-end Bonus (40 days), Vacation Premium (56%), Life Insurance and Medical Insurance, Supermarket Coupons, Savings Fund, Social Mexican Benefits (IMSS, SAR / Infonavit).
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.
To apply, please email cover letter and CV no later than , Monday, 26 August, 2013 to Human Resources, CIMMYT (Email: nrsrecruitment@cgiar.org / Please insert position Reference number: N13254 in the header of your email)
Please note that only short-listed candidates will be contacted .
For further information please contact Guillermo Flores, g.flores@cgiar.org
Closing Date: Monday, 26 August 2013
How to Apply
http://unjobs.org/vacancies/1376341617497