Job
from International Center for AIDS Care and Treatment Programs
POSITION SUMMARY:
Grant funded.
Reporting to the Senior Grants Manager, the Grants Manager supports the effective/efficient administration
of awards throughout the entire award life-cycle, from pre-award to close-out, focusing on regulatory compliance, assessment and mitigation of business risk, and enforcement of policies and procedures.
MAJOR ACCOUNTABILITIES:
- Serves as a resource to ICAP staff in interpreting donor rules and regulations during the proposal stage and the point of contact for contractual discussions and negotiations with donors through CU-Sponsored Project Administration.
- Coordinates the preparation and production of ICAP proposals/submissions ensuring they contain all required information and data, and comply with donor requirements and CU policies.
- Supports the development and monitoring of policies, procedures and templates for proposal development. Assists the development of templates for narrative elements, budgets, and budget justifications that meet the requirements of funding agencies and CU.
- Serves as point of contact on grant matters, subcontracts and other agreements for the development of assigned award applications.
- Assists in the review of proposal budgets. Coordinates review and negotiation of awards, including scope of work, reporting requirements and special terms and conditions.
- For assigned award application, manages all communication with funder directly/indirectly through CU-SPA throughout the pre-award phase.
- Maintains personal work management system for tracking tasks and follows-up on actions to ensure timely completion of deadline driven tasks and outcomes.
- Works in a team environment supporting a myriad of pre-award activities and projects.
- Upon award, prepares and distributes new award notices to PI summarizing the all terms and conditions of the award. Conducts new award briefing with ICAP management, finance, field staff, PI and or other stakeholders, and assigns cost center numbers.
- Maintains complete prime award documents (electronic), including submission and transmittal of grant deliverables.
- Responds to questions/inquiries from funders, partners and stakeholders.
- Resolves contractual issues/disputes arising from prime award, sub-grants and sub-awards.
- Coordinates the continuation application process, award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with internal ICAP units.
- Assists with monitoring ongoing business risk including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors. Reviews Notice of Awards (NOAs) to verify accuracy of award and obligated amounts against prime award records.
- Supports the monitoring of operational activities of the domestic research portfolio.
- In the absence of the Senior Grants Manager initiates/participates in Country Profile Reviews to assess overall performance with terms and conditions of awards as measured through review process.
- Assists in the development and delivery of on-site and off-site training of ICAP staff in NY and field offices; serves as facilitator/presenter at learning sessions on specialized topics, participates/moderates discussions within the grant/contract community of practice.
- Coordinates assigned award close-out, including planning, executing and providing technical assistance to headquarters and country offices.
- Develops/maintains up-to-date knowledge of federal grants and contracts rules/regulations with an emphasis on proposal guidelines and systems, policies and procedures.
- Performs other duties as assigned.
- EDUCATION:
- Bachelor’s degree required plus five (5) years of related experience.
EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:
- Working knowledge of donor (USG and non-USG) rules and regulations, including but not limited to USAID, DHHS, DOE, etc., and management of USG Cooperative agreements, grants and contracts.
- Self-motivated, entrepreneurial, results-driven, customer-service oriented that works well in a deadline driven, multi-tasking environment.
- Experience managing compliance with federal government grants and contracts in accordance with CFRs and FARs.
- Demonstrated experience working independently and in a team environment within a multicultural environment.
- Strong interpersonal, communication, organizational, analytical, and leadership skills.
- Expert skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Administrative Project Management training and experience in international settings.
- Solid understanding of USG’s project design and development process and the factors important to evaluation committee decision making.
- Minimum three (3) years of work experience in the international development field.
- Demonstrated expertise in writing and analyzing proposal sections, including past performance, corporate capabilities, management plans, and budgets.
- Excellent technical skills in writing, editing, formatting, research, and negotiation.
EXPERIENCE, SKILLS & PREFERRED QUALIFICATIONS:
Written and spoken language skills in French or Portuguese.
Field-based experience desirable.
TRAVEL REQUIREMENTS:
None
How to apply:
APPLICATION INSTRUCTIONS:
Please submit a Cover Letter and Resume to icap-jobs@columbia.edu.
Please indicate the job title “Grants Manager” in the email subject line.
Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.
Job ID: #577263
Closing date: 15 Jun 2013
http://reliefweb.int/job/577263/grants-manager