Post Title: Finance and Budget Assistant,
G5
Organization: Programme Planning and
Budget Division
Location: New York
Background Information
This
position is located in the Policy Coordination Unit of the Programme Planning
and Budget Division of the Office of Programme Planning, Budget and
Accounts. The incumbent reports to the
Programme Budget Officer(s) and to the Chief of the Unit.
Responsibilities
Under the
general supervision of the Chief of Unit and reporting directly to the
Programme
Budget
Officer(s), the incumbent is responsible for the following duties:
·
Assists the PBO compiling information and
conducting researches relating to cost estimates, performance reports, budget
reports and the review of budget submissions;
·
Retrieves, formats and validates the information
obtained from various financial information systems and brings any discrepancy
or inaccuracy to the attention of the PBO;
·
Assists the PBO in the preparation of
allotments, staffing table authorizations and costing standards;
·
Attends and prepares draft minutes from the
meetings of IGB and relevant counterparts;
·
Liaises with counterparts to ensure the timely
availability of information necessary for the completion of budgetary reports
or supplementary information for IGB and its appropriate distribution;
·
Assists the PBO with administrative and clerical
functions, including the registering of correspondence and data entry various
databases;
·
Serve as a back-up to colleagues performing
similar functions;
·
Provides stand-by services during the weekends,
holidays and outside normal working hours, as necessary;
·
Performs other assigned duties as required.
Competencies
PROFESSIONALISM:
Knowledge
of, and ability to apply financial regulations, rules and procedures in a large
international organization; ability to maintain accurate records; review and
interpret a wide variety of data; ability to identify and resolve data
discrepancies and operational problems; proficiency in MS Word, Excel and Lotus
Notes; ability to produce high quality
work under pressure and cope with deadlines, with demonstrated attention to
detail; ability to exercise judgment and tact in handling sensitive and
confidential matters; keeps abreast of available technology and actively seeks
to apply technology to appropriate tasks; shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations; commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
PLANNING AND
ORGANIZING:
Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
TEAMWORK:
Works
collaboratively with colleagues to achieve organizational goals. Solicits input
by genuinely valuing others' ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Education: High school diploma or
equivalent.
Work Experience: A minimum of five
years of progressively responsible experience in finance, budget or related area
is required. Work experience with Microsoft Word and Excel is required.
Languages: English and French are the
working languages of the United Nations Secretariat. For this post fluency in
oral and written English is required. Knowledge of another official UN language
is desirable.
How to apply
Job Opening number:
13-FIN-DM-31431-R-NEW YORK (O)
Closing date: 27 December 2013
Read more about the job and apply from the
original website below;
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=31431